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    Case Study4 min read

    The payments bottleneck that froze a business

    Only one person knew the banking logins. A sudden hospital stay meant suppliers couldn't be paid and invoices couldn't be sent.

    The Setup

    Dave ran a small but profitable trade business. Three employees, regular customers, steady cash flow.

    He handled all the finances himself – invoicing, paying suppliers, managing the bank account.

    The banking app was on his phone. The accounting software login was in his head.

    "It's just easier if I do it myself," he'd say.

    What Happened

    Dave had a heart attack on a Tuesday morning. He survived, thank goodness, but was in hospital

    for two weeks and couldn't work for six weeks after that.

    His wife Janet tried to keep things going. She quickly hit a wall.

    The cash flow crisis:

  1. £15,000 in invoices needed sending, but Janet couldn't access the accounting system
  2. Suppliers were chasing payment – some threatened to stop delivering materials
  3. The business bank account needed authorisation Janet didn't have
  4. Staff needed paying, but Janet couldn't process payroll
  5. The Workaround

    Janet eventually got emergency access to the bank, but it took 10 days of phone calls and branch visits.

    By then, one supplier had put them on stop. A big job was delayed because materials didn't arrive.

    The business survived, but it cost them a major contract and damaged relationships that took months to repair.

    The Lesson

    Dave wasn't being secretive – he just never thought about what would happen if he wasn't there.

    The knowledge lived in his head and his phone, nowhere else.

    With WilPlus®, Janet would have had:

  6. A list of all financial systems and how to access them
  7. Emergency procedures for payments
  8. Key supplier contacts
  9. A clear process for the first 48 hours
  10. Don't let this happen to your business

    WilPlus® helps you document everything someone else would need to know.

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